A Few Rules Of English .mercial Correspondence-www.74eee.com

The tone of the letter depends on how you address your correspondent. While it is better to err on the side of formality if you have never had any dealings with the person in question, French speakers should be careful to avoid starting a letter with simply Sir or Madam unless they wish to be extremely cold or to formulate a .plaint of some kind. The usual form of address is either Dear Sir, Dear Mr Smith or Dear Jim never: Dear Mr Jim Smith. Unlike in French, the addressee’s job title is not mentioned in either the opening of the letter or its closing remarks. Although you can address the Chairman of a .pany as Dear Chairman, no other job title can be used in this way. It is therefore important to include the addressee’s job title under his/her name in the .pany’s address. Starting the letter: Dear Sirs, If you are addressing the .pany rather than a person within the .pany. Dear Sir or Madam, If you do not know the name of the person who will receive the letter. Dear Sir, Dear Madam, If you know the name of the person but wish to remain extremely formal. Dear Mr, Mrs, Ms, or Miss Smith If you know the name of the person or have a formal relationship with him/her. Use Ms if you are writing to a woman and do not know her marital status. Although Ms is used increasingly when writing to a woman whether or not you know her marital status, not all women like to be addressed as Ms. Dear Jim, If the person is a close business contact, with whom you are already on first name terms, or friend. Sir, Madam, Used only for legal .munications, formal .plaints, letters to the editor, to express anger, etc. Reference: With reference to your advertisement, your letter of 20th June, your phone call, your enquiry, etc. Thank you for your letter of 5th May, enquiry, proposal, etc. Reason for writing: I am writing to enquire about, confirm, apologise for, etc. Making a request: I would be grateful if you could…… Giving bad news, formulating a refusal: Unfortunately, I’m afraid that, I regret Enclosing documents: I enclose …, Please find enclosed Closing remarks: Thanking you in advance, Thank you for your help, Please contact us again if we can help in any way, you have any questions, you require additional information, etc. Reference to future contacts: I look forward to hearing from you soon, meeting you next Tuesday, etc. Ending the letter: – For letters beginning Dear Sir, Dear Sir or Madam Yours faithfully, – For letters beginning Dear Mr, Mrs, Miss or Ms. Your sincerely, – For letters beginning Dear Jim, Best wishes, Kind regards, Warmest regards If the letter is written on headed notepaper, the lay out should be as given in the example below: Date Our ref: sb/132/SD Your ref: js/vo Mr. Jim Smith, Managing Director, Smith & Sons, 12 Temple Lane, London WC5 4SN. Dear Mr Smith, Text Yours sincerely, Sam Jones Sales Director About the Author: J. McCorquodale is a linguist with more than 20 years experience in translating particularly in the area of law and finances. Find out how quality corporate .munication, legal and financial documents or website translation services between English, French and other languages can help you build trust and rapport with your foreign customers or clients internationally. Article Published On: Studying Tourism And Hospitality Management – A Perfect Pairing? 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